| Title: | Payable Specialist |
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| ID: | 1020 |
| Location: | Franklin, PA |
| Department: | Administrative |
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Description |
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Job Summary: Process accounts payable invoices for timely and accurate payment; interface with vendors and various internal offices providing courteous, friendly and professional assistance. This hourly, non‑exempt position will work with direct and indirect supervision. Essential Functions: * Record, classify, and summarize accounting transactions. * Compile various documents and verify their accuracy. * Assemble documents for computer input; verify accuracy of itemized charges, account numbers, and totals. * Select correct accounts; post and verify balance, debit, and credit entries; maintain journals. * Maintain records through filing, retrieval, retention, storage, compilation, coding, updating, and purging. * Respond to inquiries; check accounting transactions to locate and resolve discrepancies. * Use various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports. * Match invoices with packing slips and purchase orders, enter and post for payment. * Process check runs as needed and requested by Controller. * Maintain vendor records. * Submit accrual list to Assistant Controller for month end report. * Responsible for 1099 processing, mailing and report filing. * Maintain vendor files. * Offset entries with Accounts Receivable as directed by Controller or Assistant Controller. * Exercise proper care and maintenance of company equipment. * Perform additional assignments per supervisor’s direction. * Other projects as assigned by Controller or Assistant Controller. Knowledge of: * Computers. * Microsoft Office software applications. * Matching packing slips or purchase orders to invoices. * Basic accounting policies, procedures and systems. Ability to: * Differentiate between invoices and statements. * Work efficiently and complete tasks quickly and accurately. * Take and follow directions. * Learn and follow IA Construction company policies and procedures. Qualifications: * Strong typing, data entry, and computer skills; knowledge of Microsoft Office. * Effective interpersonal verbal and written communication skills.
Education: * High school diploma or equivalent required. * Associate’s degree in Accounting, Business or related field preferred. Experience: * 3 years of accounts payable experience preferred. * Previous construction industry experience preferred. Physical Requirements: * Constant (67‑100%) Use/operate basic office equipment such as phones, computer, adding machine, file cabinets, copier, etc. * Constant (67‑100%) Communicate over the phone with customers, vendors, and GOH employees.
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